Accounting
Allocate Bad Debt/Balance Transfer
The Journal can be used to write off debt or transfer balance from one account to another. First select the Balance Transfer option from the menu on the right. Select an action using the buttons on the left side of the page. Bad Debt will add credit ...
Deallocate Credit
Using the Journal credit can be deallocated from bills. Credit can be deallocated by double clicking in the "Deallocate" column, and typing in the amount that should be removed from the bill item. Select the [Account] button to submit the changes. ...
Allocate Credit
Using the Journal existing credit can be allocated automatically or against chosen bills. To automatically apply the credit use the allocate button at the top of the page. To allocate credit to specific bills, enter the amount you would like to ...
Ad-Hoc Credit Notes
When raising credit notes that don't have associated bill items, Ad-Hoc credit can be raised instead. To do this, click on the [Add ad-hoc item] button: Fill in the item details, then click [OK]. Finally, press [Post to Account].
Voiding a Rebate or Third Party Payment raised in error
To void a payment that was raised in error first go the Account Overview for the relevant account that the payment occurred on. Locate the payment on the grid, then right-click on it and select Void -> Void Transaction. This will open the Void ...
Creating Invoices Using Third Parties
Open the third party tab, and click the third party you would like to create an invoice for customers. Select [Invoice] from the ribbon bar at the top of the page. The invoice dialog will open. The table on the top left of the screen can be used to ...
Creating Individual Invoices
Open the customer tab and click [Customer Search] to open the search page. Enter the name of the customer or business you would like to create an invoice for into the "Name" box and click [Search for Matches]. Click the name of a customer to select ...
Adhoc Debit Note
A normal debut note on an account needs to have a purchase made against the account. If however, this is not possible an Adhoc-Credit can be applied. 1. Click in to the account you wish to debit. then [Click Debit Note]. 2. The following screen will ...
Statement Watermarks and Overdue Account Letters
Statements can be produced with overdue watermark stamps and overdue account letters attached by using the [Advanced Print] sub-menu option in the Administration -> Statement Delivery screen. Printing a statement with a Watermark Open the ...
Using the Invoice Screen
This article will focus on the invoice screen for customers, however certain aspects will apply to multi-recipient invoices as well. For information specific to Third Party invoice please read here: Creating Invoices Using Third Parties You can amend ...
Debit Note
A Debit Note can be used to reverse a payment on an account. Select the required Customer, Business or Third Party, then click [Debit Note]. This will open the Debit Note Screen: Double Click on the Item which needs to be Debited. This will add the ...
Receiving Payments
Once you have selected the required Customer, Business or Third Party, you can enter a payment by clicking on the [Payment] button. This will open the Payment Screen. Payments can be received for an account against an item, or as an account credit To ...
Journals
Journals can be used to move funds between Accounts Select the required Customer, Business or Third Party, then click [Journal]. This will open the Journal Screen. On the right hand side of the screen, you have three options: • The top button will ...
Credit Note
A Credit Note can be used to reverse an invoice on an account. Select the required Customer, Business or Third Party, then click [Credit Note]. This will open the Credit Note Screen: Double Click on the Item which needs to be credited. This will add ...